KPIs for Product Managers

KPIs for Product Managers: product help center usage

Discover the essential KPIs for Product Managers to measure the success of their product help center usage.

As a product manager, you're responsible for the success of your product. One important aspect of this is ensuring that your users are able to get the help they need when they need it. That's where your product help center comes in. But how do you know if your help center is doing its job? That's where key performance indicators (KPIs) come in. In this article, we'll explore the importance of KPIs for product managers, as well as some specific KPIs you should be tracking when it comes to your product help center usage.

Understanding the Importance of KPIs for Product Managers

When it comes to managing a product, it's easy to get lost in all of the data. However, if you want to truly understand how your product is performing, you need to know which metrics matter most. That's where KPIs come in. KPIs are specific metrics that help you measure your progress towards achieving your goals. By tracking KPIs, you can identify areas where your product is excelling as well as areas where it needs improvement. This information is crucial for making informed decisions about your product strategy.

Defining Key Performance Indicators (KPIs)

KPIs can vary depending on your specific product and business goals. However, there are a few characteristics that make a good KPI:

  1. Relevance: The KPI should be directly tied to your business objectives.
  2. Simplicity: The KPI should be easy to understand and measure.
  3. Actionable: The KPI should be something you can take action on to improve your product.

For example, if your business objective is to increase revenue, a relevant KPI might be monthly recurring revenue (MRR). This metric is simple to understand and measure, and it's actionable because you can take steps to increase it, such as launching new features or improving your pricing strategy.

The Role of Product Managers in Tracking KPIs

As a product manager, it's your responsibility to identify the KPIs that are most relevant to your product and track them over time. This involves working closely with your team to understand your product's strengths and weaknesses, as well as collaborating with other stakeholders to ensure you're aligned on your KPIs. Once you've identified your KPIs, you'll need to regularly review and analyze your data to see how your product is performing.

One way to track KPIs is to use a dashboard that displays your metrics in real-time. This can help you quickly identify trends and spot areas where your product needs improvement. For example, if you notice that your user engagement has decreased, you can investigate the cause and take action to improve it.

Another important aspect of tracking KPIs is setting goals for each metric. By setting specific, measurable goals, you can motivate your team to work towards improving your product. For example, if your MRR is currently $50,000 per month, you might set a goal to increase it to $60,000 per month within the next quarter.

In addition to tracking KPIs, product managers should also communicate their findings to other stakeholders in the company. This can help ensure that everyone is aligned on the product strategy and that decisions are based on data rather than assumptions. By sharing your KPIs and insights with other teams, you can also gather feedback and ideas for how to improve your product.

Overall, KPIs are a critical tool for product managers who want to understand how their product is performing and make informed decisions about their product strategy. By identifying relevant, simple, and actionable metrics and tracking them over time, product managers can improve their product and drive business success.

Identifying Relevant KPIs for Help Center Usage

When it comes to your product help center, there are a few KPIs that are particularly relevant. However, it's important to note that these KPIs should not be viewed in isolation, but rather as part of a larger picture of your customers' experience with your product and support.

Number of Help Center Visits

The number of help center visits is a straightforward metric that can give you a good sense of how often your users are seeking help. A high number of visits could indicate that your product is confusing or that your documentation is insufficient. However, it's also possible that users are simply curious about certain features or troubleshooting steps, so it's important to dig deeper into the reasons behind the visits.

One way to get a better understanding of why users are visiting your help center is to analyze the search terms they use. Are they searching for specific error messages or features? Are they looking for general guidance on how to use your product? Understanding these search patterns can help you tailor your documentation to better meet users' needs.

Time Spent on Help Center Pages

The amount of time users spend on your help center pages can give you a sense of how useful your documentation is. If users are spending a lot of time on a particular page, it could mean that the information is hard to find or not well-explained. On the other hand, if users are quickly navigating away from pages, it could indicate that the information is not relevant or helpful.

One way to improve the usability of your help center is to conduct user testing. Ask a group of users to complete common tasks using your product and observe where they get stuck or confused. Use this feedback to make improvements to your documentation and help center navigation.

Most Accessed Help Center Articles

The most accessed help center articles can give you insight into the most common issues your users are facing. This information can help you prioritize updates and improvements to your documentation. However, it's important to keep in mind that just because an article is popular doesn't necessarily mean it's well-written or effective. Use user feedback and testing to validate the usefulness of your most accessed articles.

In addition to analyzing popular articles, consider creating new content to address common user issues. Use customer support tickets and social media mentions to identify areas where users are struggling and create documentation to address these pain points.

User Feedback and Ratings

User feedback and ratings are also important to consider when it comes to your help center. If users are consistently leaving negative feedback or ratings, it could indicate that your documentation is not meeting their needs. However, it's important to take a nuanced approach to user feedback. One negative review doesn't necessarily mean that your documentation is flawed; it could simply be the result of a user having a bad experience with your product or support team.

Instead of focusing solely on negative feedback, look for patterns in the feedback you receive. Are users consistently asking for additional documentation on a particular topic? Are they confused by a specific feature or process? Use this feedback to make targeted improvements to your help center and documentation.

Ultimately, the success of your help center depends on your ability to understand your users' needs and provide them with the information they need to be successful with your product. Use the KPIs outlined above as a starting point for measuring the effectiveness of your help center, but don't be afraid to dig deeper into user behavior and feedback to make continuous improvements.

Analyzing Help Center Usage Data

Having a help center is an essential part of any business that wants to provide excellent customer service. Once you've identified the relevant KPIs for your help center, it's important to regularly analyze your data to identify patterns and trends. This will help you understand how your customers are using your help center and what you can do to improve their experience.

Identifying Patterns and Trends

When analyzing your help center usage data, it's important to look for patterns and trends over time. Are there certain articles that are consistently popular, or are usage patterns shifting as your product evolves? Understanding these patterns can help you identify areas where you might need to update or improve your help center content.

For example, if you notice that a particular article is consistently popular, you might want to consider creating more content that is similar to that article. On the other hand, if you notice that certain articles are not being used as much, you might want to consider updating or removing them.

Segmenting Users by Behavior

Segmenting your users by behavior can also provide valuable insights. For example, are there certain user types (such as new users or power users) who are using your help center more than others? Understanding these segments can help you tailor your documentation to better meet their needs.

You might find that new users are struggling to find the information they need, while power users are looking for more advanced documentation. By segmenting your users and analyzing their behavior, you can create targeted content that meets their specific needs.

Comparing Help Center Usage Across Product Releases

Finally, it's important to compare your help center usage across different product releases. Are there certain releases that are causing more confusion for your users? If so, you may need to invest more resources into improving your documentation.

For example, if you release a major update to your product and notice a spike in help center usage, it might be a sign that your users are struggling to adapt to the changes. By analyzing your data and comparing usage across different product releases, you can identify areas where you need to provide additional support to your users.

Overall, analyzing your help center usage data is an important part of providing excellent customer service. By understanding how your customers are using your help center, you can create targeted content that meets their needs and improves their overall experience.

Improving Help Center Content Based on KPIs

Ultimately, the goal of tracking KPIs for your product help center is to use that information to improve your documentation and ultimately make your product more user-friendly. Here are a few ways you can use your KPIs to improve your help center:

Updating and Expanding Existing Articles

If you notice that certain articles are consistently popular or that users are spending a lot of time on a particular page, it may be time to revisit and update that content. Make sure your documentation is clear, concise, and easy to understand.

Creating New Content to Address User Needs

If you notice a gap in your documentation, it may be time to create new content to address that need. Consider creating step-by-step guides or tutorials to help users get started with your product.

Optimizing Help Center Navigation and Search Functionality

Finally, it's important to ensure that your help center is easy to navigate and search. Consider adding search functionality to make it easier for users to find what they're looking for. You should also regularly review your navigation structure to ensure it's intuitive and easy to use.


Tracking KPIs for your product help center is essential for ensuring your users are able to get the help they need when they need it. By identifying relevant KPIs, analyzing your data, and using that information to improve your documentation, you can make your product more user-friendly and ultimately more successful.